Southside Water and Sewer District
P.O. Box D, Sandpoint, Idaho 83864
November 21, 2018
REGULAR MEETING MINUTES
Call to Order and roll call: Chairman Jim Haynes opened the meeting at the Waterlife Discovery Center at 2:00 pm and a roll call confirmed that Brent Sleep, Mike Mooney and Kass Larson were also present.
Others Present: Operator Brad White and Treasurers Julia MacDonald, Stephanie Mueller-Sherman and John Austin. Guests were Jonna Plante, Bev Kee and Doug Bopp.
Approval of Minutes: The minutes for the September 19, 2018 meeting were unanimously approved as submitted following a motion from Mr. Kass, and seconded by Mr. Mooney.
Public Comments: Ms. Kee addressed the Board that as a member of the District she would offer to assist the accountants on streamlining the system. She said she’s a retired CPA and questions some things in the flow of transactions. Mr. Sleep asked how much of the accountants’ time she would require and Ms. Kee said it would likely be about 3 hours. The Board directed staff to work with Ms. Kee on the issue. Next, Ms. Plante said the County’s Planning Commission approved an asphalt plant and many residents are concerned.
Water Reclamation Report: Chairman Haynes presented the report and there was no discussion.
Treasurer’s Report: The Board heard from Ms. Mueller-Sherman and Ms. MacDonald for the month of October, the first month of the FY 2018-19 fiscal year. Ms. Mueller-Sherman presented the monthly and year-to-date totals, with a comparison to the current budget.
Maintenance Report: Mr. White discussed activities during the month, including maintenance issues he had worked on and sampling. He said the District received its backhoe and upgraded some parts, and that a power pole was hit and interrupted the 3 phase power at one of the lift stations. He also stated two replacement pumps at $12,622 each have been ordered by the District.
Engineering Report: With the engineers absent, Chairman Haynes presented the Board with the attached, including approval of additional services for the 2018 Reuse Site Annual Report (signed by Chairman Haynes, and due to DEQ by January 31, 2019), water system and wastewater construction funding, and the sewer system GIS.
Cross Connection Control Program: Mr. Larson stated the policy was under legal review. After discussion, the Board tabled the issue to December.
Harvey Sewer Line: The Board tabled the issue until December when the engineers can respond to the issue.
Fats, Oils and Grease Ordinance: The Board discussed the current ordinance, and determined the policy is sufficient as written, but Mr. Larson stated he would take a closer look at the issue.
Health Insurance Enrollment Options: Mr. White discussed that his doctor was not covered so he is recommending changing plans so his doctor would be covered. After discussion, the Board approved the change with a three year commitment to a local government pool provider, III-A.
PAS Authorization for Additional Services on Office Manual Update and Building Permit Searches: Ms. Mueller-Sherman presented a summary of her services (attached), including a substantial discount (20%) the District has received on her billings. After discussion, the Board would consider authorization of the additional services with a more detailed presentation of estimated time or cost.
Operator Help and On-call: Mr. White discussed the issue with the Board of covering backup and on-call help.
Social Media Presence: Ms. MacDonald discussed a suggestion from users to post messages via a SWSD Facebook page when there is a planned outage or emergency outage. After discussion, the Board directed that staff could create a SWSD page and post to Facebook on important issues, as they have time.
Adjournment: A motion by Mr. Sleep and second by Mr. Mooney was made to adjourn the regular meeting of the Board of Directors at 3:31 pm. Motion carried unanimously.
Respectfully Submitted and Approved:
Stephanie Sherman, John Austin
Julia MacDonald, Secretary/Treasurers
Chairman of the Board