May 15, 2019

April 17, 2019

March 20, 2019

Aug 15 Public Hearings

February 20, 2019

January 16, 2019

December 12, 2018

November 21, 2018

October 17, 2018

September 19, 2018

Southside Water and Sewer District

P.O. Box D, Sandpoint, Idaho 83864

May 15, 2019

REGULAR MEETING MINUTES

Call to Order and roll call: Chairman Jim Haynes opened the meeting at the Waterlife Discovery Center at 2:00 pm and a roll call confirmed that Brent Sleep, Mike Mooney, Dianna Erickson and Kass Larson were also present.

Others Present: Operator Brad White and Treasurers Julia MacDonald and John Austin and guests, Doug Bopp, Glenn Harvey, Bruce Lines, Brett Babcock, Jennifer Howerton, Andrew Key and Randy Allen.

Approval of Minutes: The minutes for the April 17, 2019 meeting were approved as submitted following a motion from Ms. Erickson, and second by Mr. Larson.

Members of the Public: Mr. Harvey discussed a contract for 4.5 hookups he had with the District and wanted to ensure there were still hookups available.  Chairman Haynes stated there was no moratorium and there are sufficient hookups available.  Next, Mr. Allen discussed an annexation request for a property on which his daughter is desiring to build on Birch Bay Lane.  Chairman Haynes directed that the matter be taken up at the June meeting.  Next, Mr. Lines stated a neighbor’s property has a sewer odor, to which Mr. Sleep offered his assistance to determine the source.

Reports:

Water Reclamation Report: Chairman Haynes presented the report and Mr. White noted the low levels.

Treasurer’s Report: The Board heard from Ms. MacDonald for the month of April, the seventh month of the FY 2018-19 fiscal year. She also presented the monthly and year-to-date totals, with a comparison to the current budget.  Mr. Mooney expressed his concern that the sewer fund is still in a deficit and the district should consider another rate increase this fall. Mr. Austin stated he would like to create separate funds for budget purposes as that project begins. He said there would be a new format, with three funds: water and sewer as enterprise funds and a debt service fund for the USDA loan.  After discussion the Board directed staff to bring the new budget format to the June meeting.

Maintenance Report: Mr. White discussed his activities for the month, and maintenance issues he had worked on. He also discussed the need to repair some new backup pumps that, prior to his employment, had been stored outside under tarps in high humidity causing damage. Mr. Kee asked if the pumps were appropriate for high humidity conditions and Mr. White said yes, if they’re stored inside and maintained properly. He added that when pumps are being used they are not subject to the same type of damage as when they are in storage.

Engineering Report: In the Engineers’ absence, Chairman Haynes presented the report (attached), noting the reuse site groundwater monitoring of the North Well nitrate levels, the water and sewer system GIS mapping.  Other info included the 2019 Idaho Reuse and Operators Conference on May 23rd in Boise.

Old Business:

Board member responsible for system operator: The Board considered Resolution #19-02, appointing one board member to act as the primary liaison to the operator.  Mr. Sleep was selected by the Board to act in this capacity until a successor is appointed. After a motion by Mr. Larson and seconded by Mr. Mooney, the Board unanimously approved the Resolution.

Source Water Protection Grant: Staff discussed the $10,000 grant funding for fencing around the Spring Well. After discussion, the Board directed staff to apply for the grant.

By-laws Section 6 language:  Ms. MacDonald discussed the attached changes to the bylaws.  After discussion, the Board unanimously voted to accept the amendment, after a motion by Mr. Mooney and second by Ms. Erickson.

New Business:

Hiring Authorization for Temporary Employee: Chairman Haynes noted the new employee would begin May 28th.

Dorame Bank Erosion: Regarding restoration of the Murphy Bay shoreline, Mr. Sleep updated the Board on his conversation with a neighboring property owner who had contacted the district to clarify information about access through his property. After discussion, the Board authorized staff to send a letter to Ms. Dorame and get an update on the shoreline restoration issue.

Members of the Public Comments:   Mr. Kee then addressed the Board about the high costs associated with the accounting functions of the District.  Chairman Haynes stated District staff were doing a good job, and with their experience were worthy of the extra costs to the District. 

Adjournment: A motion by Mr. Sleep, seconded by Mr. Larson, was made to adjourn the regular meeting of the Board of Directors at 2:59 pm. Motion carried unanimously.

Respectfully Submitted and Approved:

_______________________________  
John Austin, Julia MacDonald,
Secretary/Treasurers

__________________________

Jim Haynes

Chairman of the Board