Southside Water and Sewer District
P.O. Box D, Sandpoint, Idaho 83864
REGULAR MEETING MINUTES
March 21, 2018
Call to Order and roll call: Chairman Jim Haynes opened the meeting at 2:00 pm and a roll call confirmed that Brent Sleep, Diana Erickson, Mike Mooney and Kass Larson were also present.
Others Present: Operators Brad White and Doug Bopp and Treasurers Julia MacDonald, Stephanie Sherman and John Austin. Guest was Tim Cahill.
Approval of Minutes: The minutes for the February 21, 2018 meeting were unanimously approved as submitted following a motion from Mr. Sleep, and seconded by Mr. Larson.
Members of the Public: Mr. Cahill updated the Board on his pond swale project, stating he appreciated the District’s assistance.
Water Reclamation Report: Chairman Haynes discussed issues related to the report, answering Mr. Kass’ questions on the operation of the system as reflected in the Report.
Treasurer’s Report: The Board heard from Ms. MacDonald for the month of February, the fifth month of the FY 2017-18 fiscal year. She presented the monthly and year-to-date totals, with a comparison to the current budget. She then displayed an update of the capacities of the system and delinquent accounts. Mr. Mooney then discussed his analysis with staff on allocating costs between water and sewer, and the impacts on the District’s rates (from Old Business). He noted it’s important that neither Enterprise Fund subsidize the other, and the rates should support that notion. Ms. Sherman then discussed the need to transfer cash from reserves (from New Business), which supports the work being done on the rate structure. She recommended that transferring $45,000 should be sufficient to cover costs, until the long-term solution is implemented. After discussion, the Board directed staff to make the transfer.
Maintenance Report: Mr. White discussed issues during the month, including that the inflow is increasing, and that there are pump issues on which he’s working. The Murphy Pumps and panel have been purchased and will be installed as soon as can be arranged with Margo. He also talked about a power pole being hit by a hit-and-run driver. Ms. MacDonald stated a report was filed with the police and that a claim was placed to ICRMP for about $2,800. He also stated he has his CEUs in place. He talked with the hay farmer (Steve Barnhart) and presented him with the contract (attached, from Old Business) and that the farmer said he’d sign it. After discussion, the Board approved the agreement, as amended by Chairman Haynes for the minor changes discussed. The board approved the rental of excavator to start clearing work at the new land app site.
Engineering Report: In the absence of the engineers, the attached was presented to the Board by Chairman Haynes which included an update to the request for IDEQ funding. We were not funded for the wastewater planning grant application but IDEQ will fund our water project if we so choose to do it in the next fiscal year.
ADU Ordinance Rework and Update: Chairman Haynes stated he received a response from legal counsel and it was sent to the Board (attached). The county’s code appears to be somewhat confusing and needed to be reworked for the District’s purposes. He stated his proposed language as attached is intended to clarify the issue, which the Board agreed it did. He said he would present it to the District attorney for his review.
Group Policy Update: Mr. Mooney said he has forms for Mr. White to fill out, and will submit them to Idaho Rural Water Association to see if the cost is comparable to what we are currently paying.
Cross Connection Control Program: Ms. Sherman stated there are recent changes and it may no longer be a DEQ requirement to have the program. The Board agreed that it is still an important process for safety purposes. Ms. MacDonald stated the District could consider having one backflow tester district-wide, and then bill those accounts requiring testing. Ms. Sherman said other Districts with whom she works leaves it to the users to contract with a backflow tester and provide proof of compliance. Chairman Haynes said he’d do additional research on the issue with DEQ and report back to the Board.
Backup Operator: Chairman Haynes stated there were two proposals (attached), one from Mr. Bopp and one from Bob Hansen. After discussion, the Board accepted the proposal from Mr. Bopp and that compensation to staff would be according to all applicable labor laws. The Board also directed staff to budget for the backup operator.
New Water Meters: Mr. White stated the policy now is to have the property owner supply their own meter, to District standards. He suggested that the District acquire meters and have them available, and then bill them for the cost, avoiding issues with wrong or incomplete meters. After discussion, the Board directed staff to acquire spare meters for install on new construction, and to bill the property owner.
Adjournment: A motion by Mr. Mooney and second by Mr. Sleep was made to adjourn the regular meeting of the Board of Directors at 4:06 pm. Motion carried unanimously.
Respectfully Submitted and Approved:
Chairman of the Board
Stephanie Sherman, Julie MacDonald
John Austin, Secretary/Treasurers