July 17,2019

June 19, 2019

May 15, 2019

April 17, 2019

March 20, 2019

February 20, 2019

January 16, 2019

December 12, 2018

November 21, 2018

October 17, 2018

Southside Water and Sewer District

P.O. Box D, Sandpoint, Idaho 83864

June 19, 2019

REGULAR MEETING MINUTES 

Call to Order and roll call: Chairman Jim Haynes opened the meeting at the Wildlife Center at 2:00 pm and a roll call confirmed that Brent Sleep was also present, with newly elected Board members Doug Bopp, Brett Babcock and Jack Howard also present.

Others Present: Operator Brad White and Treasurers Stephanie Mueller-Sherman, Julia MacDonald and John Austin, Engineer Chris Horgan, and guests were Janna Richardson, Bruce Lines, Matt Linscott, Lou Goodness and Mark Linscott.

Approval of Minutes: The minutes for the May 15, 2019 meeting were approved as submitted following a motion from Mr. Sleep, and second by Mr. Howard.

Reorganization of the Board:

  • For Secretary Treasurer: Mr. Bopp nominated Practical Accounting Solutions (PAS), which was seconded by Mr. Sleep.  With no further nominations, the Board approved PAS as Secretary Treasurer.  
  • For Chairman: Mr. Howard was nominated by Mr. Bopp and Mr. Haynes by Mr. Sleep.  With no further nominations and following discussion, which included Mr. Sleep believing the Chairman should have experience as a Board member first, Mr. Howard was approved as Chairman, with Mr. Sleep voting no. Mr. Howard took over the Chair at 2:05 pm.
  • For Vice Chairman: Mr. Sleep made a motion to nominate Mr. Haynes, with Mr. Bopp providing the second.  With no further nominations, the Board approved Mr. Haynes as the Vice Chairman.

Members of the Public: Ms. Richardson asked for her property at 235 Pierce Lane to be annexed into the District. After discussion, Mr. Bopp stated he thought the issue should be tabled until the lot was split and the new members of the Board had more time to review the issue.

Reports:

Water Reclamation Report: Mr. Haynes presented the report and noted the lagoon level is the lowest it’s been in the last 15 years.

Treasurer’s Report: The Board heard from Ms. MacDonald for the month of May, the eighth month of the FY 2018-19 fiscal year. She also presented the monthly and year-to-date totals, with a comparison to the current budget.  She noted that the cross-connection program was progressing well and that an update on compliance would be provided at the July meeting.

Maintenance Report: Mr. White discussed his activities for the month, and maintenance issues he had worked on. A discussion then ensued about a contractor with sewer issues on new construction hookup and a bill that was sent to the district for the work done.  Mr. Sleep stated the District should send a letter to the contractor about the issue, which the Board directed staff to do. Mr. White presented the invoice and quotes for an emergency repair to the Hawkins Booster Station. The board approved the capital expenditure and also discussed the rebuild of the station for a future capital project. In response to an issue about ‘duck’ weed, Mr. Bopp stated he thought the lagoon should be studied, because of the changes to it over the years.  He also asked about the pump stations and how they were working, and Mr. White said there were no down stations and that all dialers are working. Mr. White stated that he has scheduled a meeting with a DEQ representative to come to the facility for an inspection

Engineering Report: Mr. Horgan presented the report (attached), noting the reuse site groundwater monitoring of the North Well nitrate levels.  He also discussed the water and sewer system GIS mapping.  Other info included the 2019 Idaho Reuse and Operators Conference in Boise. The Board also got an update on Water System Construction Funding with DEQ, which is approved by DEQ. He also noted the Wastewater System Facility Plan funding was not approved by DEQ but that it’s still possible the District may qualify for funding this year if two of the entities that are approved are not ready or decline the funding.

Old Business:

Dorame Bank Erosion: Ms. MacDonald stated there was nothing to report on this issue.

Lakeshore Drive Sewer Odor: Mr. Lines stated there was still an odor but not enough to deal with at the Board level.

Remi Road Dust Abatement – Reauthorization for Contribution:  The Board authorized the cost of $400 to assist with the issue.

Birch Bay Parcel Annexation: Mr. Sleep noted he is against annexation because they had a chance to join earlier, when other properties had leaking septics, but not for empty lots and someone wishing to build now.  After discussion, Mr. Haynes made a motion seconded by Mr. Sleep to deny the annexation request.

New Business:

FY 2018-19 Audit Approval: The issued was tabled until the audit is completed.

FY 2019-20 Preliminary Budget: Mr. Austin stated staff created separate funds for budget purposes with the new format discussed in May: three funds: water and sewer as enterprise funds and a debt service fund for the USDA and DEQ loan. After review, the Board approved the preliminary budget and set a public hearing for July 17, 2019 at 2:00 PM, following a motion by Mr. Haynes and second by Mr. Sleep.

Change of Bank Signers:   Ms. MacDonald discussed the need to remove Dianna Erickson and Mike Mooney and to appoint new members to be signers on the accounts.  After discussion, the Board directed staff to remove Dianna and Mike and prepare the documents for the new signers to include Chairman Howard, Vice Chairman Haynes and Mr. Sleep, following a motion by Mr. Haynes. Motion died for lack of a second. After discussion, the Board directed to remove Mike Mooney and Dianna Erickson and that all Board members Jack Howard Jr, Jim Haynes, Brent Sleep, Doug Bopp and Brett Babcock be signers on all accounts, following a motion by Mr. Haynes and a second by Mr. Bopp.

Banner Bank Transitioning to STCU: Ms. MacDonald stated the Banner bank branch and its assets (including our LID restricted funds) have been acquired by STCU in Ponderay.  Ms. Mueller-Sherman stated we could move the account to Columbia Bank, which was approved by the Board following a motion by Mr. Haynes and second by Mr. Bopp.

Chairman Howard then asked if the meeting time could change to a later time.  The item will be on the agenda for the July meeting.

Mr. Sleep also asked if the Board could provide a small gift to those members who’ve left the Board.

Members of the Public:

Mr. Linscott discussed people trespassing through his property, instead of accessing the easement.  The Board agreed to access the District’s property via the easement and monitor the issue for the Linscotts.

Adjournment: A motion by Mr. Sleep, seconded by Mr. Bopp, was made to adjourn the regular meeting of the Board of Directors at 4:52 pm. Motion carried unanimously.

Respectfully Submitted and Approved:

_______________________________                         

Stephanie Mueller-Sherman, John Austin, 
Julia MacDonald, Secretary/Treasurers

__________________________


Jack Howard Jr
Chairman of the Board