October 17, 2018

September 19, 2018

August 15, 2018

July 18, 2018

June 27, 2018

May 16, 2018

April 18, 2018

March 21,2018

February 21,2018

January 17, 2018

Southside Water and Sewer District

P.O. Box D, Sandpoint, Idaho 83864

REGULAR MEETING MINUTES

August 15, 2018

 

Call to Order and roll call: Chairman Jim Haynes opened the meeting at the Waterlife Discovery Center at 2:00 pm and a roll call confirmed that Brent Sleep, Diana Erickson, Mike Mooney and Kass Larson were also present.

Others Present: Operators Brad White and Doug Bopp and Treasurers Julia MacDonald, Stephanie Mueller-Sherman and John Austin, and Engineer Chris Horgan. Guests were Dan Staglund, Patti Sterling, Eric Brakken, Patti Brakken, Glenn Harvey, Troy Krumenacker, and Nicole Bomar.

Public Hearing on Water and Sewer Rate Increase:

Public Hearing on the FY 2018-19 Budget:

Public Comments:

Ms. Sterling presented a drawing of the SWSD lift station easement that runs through the 41 south property and leads to an access to the lift station on her property. She requested a revision to the swing of the gate so that it doesn’t open into her property and discussed other issues related to the lift station.  The board tabled the discussion until more information was presented and time to perform a visual inspection.

Next, Mr. Krumenacker discussed a home he’d like to construct on Waterview Lane and questions on the sewer hookup, specifically the 10-foot easement and a gravel parking area.  He also discussed a water line issue with Mr. Staglund on providing water, which the Board stated to be resolved between them.

Approval of Minutes: The minutes for the July 18, 2018 meeting were unanimously approved as submitted following a motion from Mr. Mooney, and seconded by Mr. Sleep, with a change concerning a liability issue with contractors on the cross connection issue.

Reports:

Water Reclamation Report: Chairman Haynes discussed issues related to the report.

Treasurer’s Report: The Board heard from Ms. Mueller-Sherman for the month of July, the tenth month of the FY 2017-18 fiscal year. She presented the monthly and year-to-date totals, with a comparison to the current budget.  She noted the accounting work has exceeded the $50,000 threshold that triggers the need to procure those services. She requested that the Board submit an RFP for accounting services, which is required above $50,000 per year, which the Board directed to do. Mr. Mooney suggested that projects the accountants performed that were outside the services specified in the contract should be considered separately, if those services pushed the contract above the $50,000 threshold.  Staff stated they would research that issue and report back to the Board.

Maintenance Report: Mr. White discussed activities during the month, including maintenance issues during the month.  He said he took Ms. MacDonald on a tour of the District’s facilities. He also stated the need for a four-gas tester, which the Board approved.

Engineering Report: Mr. Horgan discussed the attached, including (re: Reuse Site Monitoring Wells) that the warranty expires August 22, 2018. Mr. White discussed his walk-through and found no issues.

Old Business:

ADU Ordinance Rework and Update: Mr. Sleep said he worked on the wording on the ADU Ordinance to be in line with the county’s. The Board discussed the issues with determining an ADU, based on the number of bedrooms versus the number of bathrooms.

Cross Connection Control Program: Mr. Larson gave an update, including that he has a draft of a policy, and the District could comply by contacting those known to have sprinkler systems.  He said he’d have a draft later in the month for the Board to review.

Projected Capital Projects: Ms. MacDonald discussed elements of the plan, and Mr. White responded to questions from the Board. Mr. Mooney made a motion, seconded by Ms. Erickson that we accept the project list as presented.  The motion passed unanimously.

ERU Inquiry Update:

Ms. MacDonald was not successful in contacting the park ranger Linda Lamb from USCorps for calculations of campground use at Springy Point. The board directed staff to email contract information prior to next meeting and to add to the next agenda as an action item.

New Business:

Water and Sewer Rate Increase: The Board approved the increases following a motion by Mr. Mooney and a second by Mr. Larson.

RFP for Bookkeeping and Accounting Service: As discussed during the Treasurer’s report, Ms. Mueller-Sherman will submit bids on the service, and bring the response to the September meeting.

Remi Road:  The Board discussed the dust-abatement participation, which the Board directed to contribute.

Evenson ADU: The Board then discussed the request at 51 Birch Banks.  After discussion, the Board directed staff to draft a letter requiring payment.

Harvey Easement: The Board agreed to continue the matter to a site visit on August 16th.

Adjournment: A motion by Ms. Erickson and second by Mr. Mooney was made to adjourn the regular meeting of the Board of Directors at 4:01 pm. Motion carried unanimously.

Respectfully Submitted and Approved:

  ______________________________

 Jim Haynes - Chairman of the Board

_______________________________                          

Stephanie Sherman, Julie MacDonald 

John Austin, Secretary/Treasurers