August 21, 2019

July 17,2019

June 19, 2019

May 15, 2019

April 17, 2019

March 20, 2019

February 20, 2019

January 16, 2019

December 12, 2018

November 21, 2018

Southside Water and Sewer District

P.O. Box D, Sandpoint, Idaho 83864

April 17, 2019

REGULAR MEETING MINUTES


Call to Order and roll call: Chairman Jim Haynes opened the meeting at the Waterlife Discovery Center at 2:00 pm and a roll call confirmed that Brent Sleep, Dianna Erickson and Kass Larson were also present.

Others Present: Operator Brad White and Treasurers Stephanie Mueller-Sherman, Julia MacDonald and John Austin, Engineer Chris Horgan and guests Amy Manning, III-A Insurance, Doug Bopp, Jack Howard and Glenn Harvey.

Approval of Minutes: The minutes for the March 20, 2019 meeting were unanimously approved as submitted following a motion from Mr. Sleep, and second by Mr. Larson.

Members of the Public:

Ms. Manning addressed the Board on the annual report on the District’s medical insurance.  She noted the Trustees are looking for a 7% increase in the premium, which will be included in the FY 2019-20 budget.

Mr. Harvey then addressed the Board about the issue of moving his line. The Board directed that Mr. Harvey work with engineers on the relocation of the line.

Reports:

Water Reclamation Report: Chairman Haynes presented the report and Mr. White noted the levels.

Treasurer’s Report: The Board heard from Ms. MacDonald for the month of March, the sixth month of the FY 2018-19 fiscal year. She also presented the monthly and year-to-date totals, with a comparison to the current budget. Ms. Mueller-Sherman presented a narrative of the capital budget (attached), which may require a budget amendment. She asked if the Board would authorize moving funds from the #10 Lift Station, a completed project, to balance other capital accounts, which was approved.

Maintenance Report: Mr. White discussed his activities for the month, and maintenance issues he had worked on. The Board discussed a temporary, part time person for summer help, for which Mr. Sleep will assist in the hiring. 

Engineering Report: Mr. Horgan presented the report (attached), noting the District did not receive the grant award for its Wastewater Facility Plan, finishing ranked 12th of 18 submittals, with the top ten funded. He also noted the District’s application for funding the Water System Construction was approved, $1.03 million.  The next step is to determine the financing method, either bonding via an election or an LID. 

Old Business:

Tom Bangle Liability Agreement: Next, the Board discussed the attached agreement. After discussion the Board approved the agreement, following a motion by Mr. Sleep and second by Mr. Larson.

New Business:

Backhoe Repairs: The Board approved the repair of the backhoe.

Source Water Protection Grant: Ms. MacDonald discussed the grant opportunity, up to $10,000, which the Board directed staff to apply for.

Board Member Overseeing of System Operator: Tabled until May.

By-laws Section 6 Language: Chairman Haynes read the change to paragraph 6 of the by-laws that addresses the timing of the election of officers. The Board directed staff to prepare a record of vote to bring to the May meeting.

Adjournment: A motion by Mr. Sleep, seconded by Mr. Larson, was made to adjourn the regular meeting of the Board of Directors at 3:22 pm. Motion carried unanimously.

Respectfully Submitted and Approved:

______________________________

Stephanie Mueller-Sherman, John Austin,

Julia MacDonald, Secretary/Treasurers  

______________________________

Jim Haynes, Chairman of the Board